HOW TO ORGANIZE AN OUTDOOR MOVIE NIGHT
WHY HOST AN OUTDOOR MOVIE
Outdoor movie events (also know as Movies in the Park,
Movies under the Stars, Movies by Moonlight) are activities that bring
friends and family out of their homes and into the community
to enjoy an outstanding show under the stars. The uniqueness
of an open air cinema and the sheer size of the screens used
attract audiences. Through word of mouth
and media attention outdoor movie events can attract a following
from within the community and surrounding areas.
HINT: KEEP IT FREE
Want to attract a large viewing audience? What better way to
do that than with free admission. You can recoup your costs
by selling concessions and sponsorship.
RESERVE YOUR DATE AND LOCATION
Start planning 2 - 4 months in
Decide on a weeknight or weekend date.
Check school and community calendars
to make sure your night doesn't conflict with other events.
Decide on a location with a large space
where families can spread out and relax.
your planning team
The lead will be in charge of recruiting volunteers and
coordinating the event. You may also need:
Purchase or solicit food and drinks.
Nothing goes better at a movie than popcorn. Rent or borrow a
popcorn machine for that night.
Sponsorship Coordinator: Solicit sponsors for your movie
Create a PowerPoint slide show of sponsor's advertisements.
Play the slide show while the audience arrives and settles in.
Publicity Coordinator: Publicize the movie night
event in flyers, newsletters, on-site signage, etc
Clean Up Crew: Provide trash bins and clean up
the site after the movie event is over.
Outdoor cinema companies that produce high
quality outdoor movie events normally book up quickly. To
obtain the date you want, give the outdoor cinema provider at
least 2-3 months notice. Make sure you understand what
is included with their services (screen, projection, audio, power
and insurance). Ask for references of their three most
your public performance license
You need a license to show movies in public
- whether or not you charge admission and even if your group is
non-profit. Getting a license is a simple
process. Remember to consider your audience demographics
when choosing your movie title. See Film
Days before your show
Your movie should arrive from the movie
licensing company no later than 2 days before your event.
Test the movie out to make sure there aren't any problems with the
film and your equipment. If you have any problems with the
movie, notify the movie licensing company before your event.
of the show
Provide the outdoor cinema provider the
copy of the movie that was sent to you from the movie
licensing company. Remember to pick the movie back up
after the show.
Announce your next movie or other upcoming
after the show
Ship the movie back to the movie licensing
company. If you charged admission for your event, complete
the audience report.
FAQ | Policies
| Movies | Film
| How to Organize an Outdoor Movie Night